Common Rules

Common Expectations

Host Responsibilities:
  • Schedule and coordinate a common meeting place and time to play
  • Notify all players in a timely fashion of any changes in the schedule or meeting place
  • Use a common notification system, in our case E-mail, for general announcements and scheduling, and a Phone call for any last minute changes (Examples of GM cancellations – emergencies, called into work last minute, not enough players going to be present). Any change in schedule less than three days from the next game automatically receives both a phone call along with an email
  • Courtesy reminder approximately one week in advance of the next scheduled game
  • Access to an up to date calendar for the future planned games (Every four weeks isn’t that hard to plan for, but I do have a calendar if required).
Player Responsibilities:
  • Give the GM/Host a common and reliable method of reaching them for communicating changes in schedule, and/or updating the GM/Host if this medium changes. Email and a working phone number are a requirement to be part of the group.
  • Notifying the GM/Host in a timely manner, or ASAP if last minute, of any changes in their schedule or planned absences that will affect a game.
  • Replying to emails or “missed” phone calls as a courtesy of receipt in a timely manner (timely means within a few days, though earlier is more acceptable).
The following guidelines are designed to let players know when they will no longer be considered part of this group and the GM/Host will no longer attempted to contact them:
  • Three consecutive missed games without any communication from the player. (Very lenient considering that is 3 months total).
  • Failure to respond to emails or phone calls within two weeks. Two weeks to return any messages is long enough for most vacations.
  • Notifying me of their inability or lack of interest to play in a consistent manner. e.g. new work schedule, moving away, no longer interested in gaming, etc.

For the last entry, if they have a flexible enough schedule, I will put them on an alternate player list, thereby allowing them a chance to fill in another players’ shoes if that player is going to be absent. That is only if they are willing. Otherwise they will be removed from the group.

Common Rules

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